Property Administrator

Job Summary:

This full-time Property Administrator role is for a Commercial Retail Portfolio. The Property Administrator is responsible for assisting and supporting in the day-to-day operations of the properties, including collection of rent, account payables, account receivables, tenant services and relations, property operations, and property administration and projects.

Primary Responsibilities:

  • Provide administrative support and coordination to management;
  • Assist in handling building inquiries and emergency situations;
  • Accounts Receivable – collecting arrears, ensured timely rental payments including reconciliation of accounts as needed. Prepare Statements of Accounts, late payment notices, and default letters. Prepare monthly accounts receivable report;
  • Post payments and deposit cash receipts on a daily basis;
  • Arrange for pick-up and deliveries of various materials to and from properties under management;
  • Assist in preparation of year-end reconciliations and annual rental notices;
  • Review and print related monthly reports and ensure accuracy of Rent Roll/Rent Up;
  • Accounts Payable – review, code and post all invoices;
  • Handle general day-to-day inquiries and concerns from tenants and keep all tenancy information up-to-date;
  • Review data information for new tenants, renewals etc., and issue welcome packages to new tenants;
  • Accounting system entries (tenant charge backs, tenant adjustments etc.);
  • Maintain filing systems for contracts, insurance certificates, tenant information, etc.;
  • Maintain the master tenant listing, emergency contact forms, and tenant notices and updates;
  • Other projects or responsibilities as assigned by the Property Manager.



  • Must have a valid driver’s license and access to a reliable vehicle;
  • Must be fully bilingual in English and French;
  • Prefer post-secondary education in Accounting or Property & Building Administration;
  • Ability to communicate effectively and professionally, both orally and in writing, with owners, tenants and team members;
  • Strong customer service skills and the ability to develop and sustain cooperative working relationships;
  • Professional phone manner;
  • Mature and self-motivated team player;
  • Committed to personal growth and integrity aligned with the client company’s corporate objectives;
  • Ability to exercise confidentiality;
  • Strong time management skills including the ability to work under pressure and achieve quality results;
  • Results-oriented, detail-oriented and accurate;
  • Proven innovation with a willingness to manage and adapt to change;
  • Solid Computer Skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook; JD Edwards is an asset

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