Personal Assistant (On-Site)

 The client is looking for a dedicated and clever problem solver for the role of Private Personal Assistant to support the personal life and basic day to day operations of the home of a Shareholder. This person will provide high-level support by delivering personal administration. This position ensures home and lifestyle operations run smoothly in addition to a variety of tasks that differentiate daily. This position is an on-site position located in the office but will be required to attend the Shareholder’s home as needed.

Responsibilities:

Administrative

• Home office management
• File and organize home office
• Coordinate travel arrangements including flights, transportation and accommodation
• Correspondence including email and telephone calls
• Manage Shareholder and family calendar
• Bookkeeping
• Paperwork/Filing

Personal

• Run personal errands such as dry-cleaning, car fuel and maintenance, post office runs
• Shop for clothes, gifts, supplies and additional requested items
• Manage household personnel i.e., nannies, private chefs, maintenance, including scheduling, time sheets, etc. and delegate work in the Shareholder’s absence
• Schedule home maintenance and repair work
• Household and organizational projects
• Restaurant and event reservations
• Event Planning including organization and coordination for birthdays, holidays, festivities and celebrations
• Various other duties and responsibilities as assigned

Qualifications:

• University degree or diploma would be an asset
• 3-5 years of personal assistant experience
• Must have a valid BC driver’s license and a clean driver’s abstract
• The client is looking for someone who is:

• • Honest,
  • Trustworthy,
  • Flexible,
  • Diplomatic,
  • Tactful; and
  • Able to be discrete.
• Takes initiative and anticipates needs
• Has strong organizational and problem-solving skills
• Produces accurate and high caliber work
• Works independently with minimal direction and responds effectively to issues that arise
• Has exceptional interpersonal skills
• Able to effectively collaborate with and develop/sustain cooperative working relationships with household personnel, vendors, and contractors
• Maintains confidentiality
• Communicates effectively
• Works effectively across time zones
• Allocates time effectively, work under pressure and manage deadlines
• Has good written communication skills: advanced proficiency in spelling, punctuation and grammar
• Excellent knowledge of Microsoft Office