The client is looking for a dedicated and clever problem solver for the role of Private Personal Assistant to support the personal life and basic day to day operations of the home of a Shareholder. This person will provide high-level support by delivering personal administration. This position ensures home and lifestyle operations run smoothly in addition to a variety of tasks that differentiate daily. This position is an on-site position located in the office but will be required to attend the Shareholder’s home as needed.
Responsibilities:
Administrative
- Home office management
- File and organize home office
- Coordinate travel arrangements including flights, transportation and accommodation
- Correspondence including email and telephone calls
- Manage Shareholder and family calendar
- Bookkeeping
- Paperwork/Filing
Personal
- Run personal errands such as dry-cleaning, car fuel and maintenance, post office runs
- Shop for clothes, gifts, supplies and additional requested items
- Manage household personnel i.e., nannies, private chefs, maintenance, including scheduling, time sheets, etc. and delegate work in the Shareholder’s absence
- Schedule home maintenance and repair work
- Household and organizational projects
- Restaurant and event reservations
- Event Planning including organization and coordination for birthdays, holidays, festivities and celebrations
- Various other duties and responsibilities as assigned
Qualifications:
- University degree or diploma would be an asset
- 3-5 years of personal assistant experience
- Must have a valid BC driver’s license and a clean driver’s abstract
- The client is looking for someone who is:
-
- Honest,
- Trustworthy,
- Flexible,
- Diplomatic,
- Tactful; and
- Able to be discrete.
- Takes initiative and anticipates needs
- Has strong organizational and problem-solving skills
- Produces accurate and high caliber work
- Works independently with minimal direction and responds effectively to issues that arise
- Has exceptional interpersonal skills
- Able to effectively collaborate with and develop/sustain cooperative working relationships with household personnel, vendors, and contractors
- Maintains confidentiality
- Communicates effectively
- Works effectively across time zones
- Allocates time effectively, work under pressure and manage deadlines
- Has good written communication skills: advanced proficiency in spelling, punctuation and grammar
- Excellent knowledge of Microsoft Office
To apply for this job email your details to careers@theoriongroup.ca