Development Coordinator

We are looking for a dynamic individual with an eye for detail and high service level standards to join the construction team.  This position is responsible to assist the development team.

Position Responsibilities

• Assist Development Team in researching and analyzing potential development opportunities.
• Assist the Development Managers in plan reviews and design document reviews.
• Assist preparation of design document and permit application submittals as required by government jurisdictions, i.e. filling out Development and Rezoning Application Forms, checklists, etc.
• Assist the Development Managers on responding to comments on submittals.
• Assist with monitoring development schedule timelines and maintain updates for Project Team.
• Monitor Project Team assignments and task completion; e.g. Project Control action items.
• Support and implement the company’s systems, policies and procedures to enable the Project Team to work effectively.
• Assist with the design and development of Power Point presentations as required.
• Conduct marketing research as required to evaluate competition and market pricing.
• Keeping abreast and knowledgeable of new developments.
• Provide financial, marketing and sales analysis as required.
• Assist the Development Managers with proforma design, analysis and management.
• Assist the Development Managers with all public project communication, e.g. letters to neighbors, open houses, etc.
• All general administrative duties – typing, photocopying, sending and receiving courier packages, spreadsheet analysis, filing and other duties.
• Organize and maintain all required Development Dept. correspondence in files and binders.
• Make travel arrangements for the department as required.
• Coordinate project meetings.
• Maintain lists of project consultant teams.
• Arrange department meetings, dinners and events.
• Greet clients and guests and provide hostess service to consultants visiting the office, i.e. serving coffee and refreshments in boardroom.
• Ensuring offices and surrounding area in the department is kept clean and tidy.
• Ensure departmental office equipment is maintained and functioning properly.
• Processing department’s outgoing mail at end of day when required.
• Provide administrative assistance to other departments when the need arises.
• Order, receive, and maintain organization of plans, drawings required by the department’s staff.
• Order reproduction copies and sending as per instructions provided.
• Assist the Development Managers in preparing budgets for projects.
• Preparation of monthly expense reports.
• Proofread all printed and digital materials including but not limited to project website and marketing material
• Assist the Development Managers with contract administration and payables.
• Manage the development meeting agendas and ensuring that all updates are completed.
• Switchboard relief when required.
• Stamp and date all billing invoices as related to the development process prior to submittal to Development Team as directed.
• Other duties as assigned within the scope of this position.

Qualifications & Experience

• Education: Post-secondary diploma or degree an asset
• Experience: 2 or more years’ experience working in an office environment with strong administrative skills
• Highly detail oriented
• Ability to handle multiple tasks on multiple projects
• Ability to meet deadlines and cut-offs
• Excellent communication and inter-personal skills
• Ability to prioritize items that are critical
• Computer Skills: Strong working knowledge of Microsoft Office including Word, Excel and Outlook