Development Coordinator

We are looking for a dynamic individual with an eye for detail and high service level standards to join the construction team.  This position is responsible to assist the development team.

Position Responsibilities

  • Assist Development Team in researching and analyzing potential development opportunities.
  • Assist the Development Managers in plan reviews and design document reviews.
  • Assist preparation of design document and permit application submittals as required by government jurisdictions, i.e. filling out Development and Rezoning Application Forms, checklists, etc.
  • Assist the Development Managers on responding to comments on submittals.
  • Assist with monitoring development schedule timelines and maintain updates for Project Team.
  • Monitor Project Team assignments and task completion; e.g. Project Control action items.
  • Support and implement the company’s systems, policies and procedures to enable the Project Team to work effectively.
  • Assist with the design and development of Power Point presentations as required.
  • Conduct marketing research as required to evaluate competition and market pricing.
  • Keeping abreast and knowledgeable of new developments.
  • Provide financial, marketing and sales analysis as required.
  • Assist the Development Managers with proforma design, analysis and management.
  • Assist the Development Managers with all public project communication, e.g. letters to neighbors, open houses, etc.
  • All general administrative duties – typing, photocopying, sending and receiving courier packages, spreadsheet analysis, filing and other duties.
  • Organize and maintain all required Development Dept. correspondence in files and binders.
  • Make travel arrangements for the department as required.
  • Coordinate project meetings.
  • Maintain lists of project consultant teams.
  • Arrange department meetings, dinners and events.
  • Greet clients and guests and provide hostess service to consultants visiting the office, i.e. serving coffee and refreshments in boardroom.
  • Ensuring offices and surrounding area in the department is kept clean and tidy.
  • Ensure departmental office equipment is maintained and functioning properly.
  • Processing department’s outgoing mail at end of day when required.
  • Provide administrative assistance to other departments when the need arises.
  • Order, receive, and maintain organization of plans, drawings required by the department’s staff.
  • Order reproduction copies and sending as per instructions provided.
  • Assist the Development Managers in preparing budgets for projects.
  • Preparation of monthly expense reports.
  • Proofread all printed and digital materials including but not limited to project website and marketing material
  • Assist the Development Managers with contract administration and payables.
  • Manage the development meeting agendas and ensuring that all updates are completed.
  • Switchboard relief when required.
  • Stamp and date all billing invoices as related to the development process prior to submittal to Development Team as directed.
  • Other duties as assigned within the scope of this position.

Qualifications & Experience

  • Education: Post-secondary diploma or degree an asset
  • Experience: 2 or more years’ experience working in an office environment with strong administrative skills
  • Highly detail oriented
  • Ability to handle multiple tasks on multiple projects
  • Ability to meet deadlines and cut-offs
  • Excellent communication and inter-personal skills
  • Ability to prioritize items that are critical
  • Computer Skills: Strong working knowledge of Microsoft Office including Word, Excel and Outlook

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