Construction Site Coordinator

POSITION: Construction Site Coordinator

LOCATION: Vancouver, BC

Position Overview:
Our client is a real estate development company primarily focused in the Lower Mainland and Vancouver Island whose development and construction portfolios are diverse and consist of mixed-used multi-family and commercial construction, as well as non-market and purpose-built rental housing. Our development and construction portfolios are diverse and consist of mixed-used multi-family and commercial construction, as well as non-market and purpose-built rental housing. Our client is a well-rounded company with proven teams specialized in the areas of Development, Affordable Housing, Finance, Acquisitions, Construction, Sales, Marketing, and Customer Care are all housed under one roof. Our client has been building homes since 1981 and believes diversity is the cornerstone of our success and longevity.

The Construction Site Coordinator will be responsible for supporting the Director of Construction and Site Superintendent on all operations relating to our client’s projects. This work will include creating tender packages, documenting all control processes, and maintaining operations on-site. The Construction Site Coordinator will support all construction personnel to ensure projects are executed in a timely and efficient manner.

• Assist Superintendent and Assistant Superintendent with administrative tasks
• Track and file all shop drawings, permits, change orders, etc.
• File hardcopies and electronic copies of all site documentation
• Coordinate and distribute construction plans/drawings, change orders, site instructions, RFI’s, and unit customizations
• Issue purchase orders, match packing slips, and track.
• Contact vendors/subcontractors for missing or incorrect information
• Inventory/material/rental ordering and tracking
• Organize, coordinate, and distribute minutes for a site meeting
• Daily and monthly progress reports and photo submissions
• Type/manage deficiency lists
• Document and update plans and details
• Update the master construction schedule with Construction Manager
• Ensure Trade scopes are filed and readily available on site
• Ensure server access is maintained with IT for any related issues
• Make available full contact lists of trades, consultants, and vendors, coordinating with the Construction Manager
• Oversee/administrate site-level timesheets
• Order and oversee office supplies for the site office
• Oversee trailers, lock-ups, etc.
• Track site tools and equipment
• Ensure the site and accounting department have contract lists for trades, consultants, and employees.
• Review, update and maintain project schedules, project budgets and project progress draws.
• Generate, update, and maintain baseline scope in the main directory.
• Match invoices to POs and review all monthly invoices and progress payments.
• Schedule meetings and chair meetings as required.
• Monitor job costs and ensure they are coded and within budget.
• Record and report all site activities as required.
• Ensure and maintain safe work policies and procedures.
• Other duties as assigned

Experience and Qualifications:
• Completion of a post-secondary degree or diploma, preferably in construction or building technology engineering.
• 2-5 years of direct work experience in project management, with construction management experience preferred.
• A proficient understanding of all construction trades and construction techniques.
• Knowledge of local, provincial, and federal workplace compliance regulations, ordinances, and legislation.
• Commitment to working in a team environment, with established team-building abilities.
• Results-oriented individual with the ability to interpret and effectively manage multiple and competing priorities and timelines.
• Understanding the fundamentals of contracts and experience in managing contractors under the terms of a contract.
• Knowledge of OH&S regulations and related building codes.
• Demonstrated success in project delivery and execution of project management methods.
• Highly effective negotiation, diplomatic, and conflict resolutions skills.
• Able to effectively communicate with all types of staff, including laborers, technical, professional, and upper management.
• Able to effectively communicate both verbally and in writing.
• Able to build and maintain lasting relationships with business units, corporate departments, key managers, and other stakeholders.
• Demonstrated ability to exercise necessary cost control measures.

If you don’t meet all the requirements listed, our client still encourages you to apply, as they are still eager to meet individuals who are aligned with their core values and can contribute in a variety of ways – not just candidates who check all the boxes. Our client is all about the Team, and we take pride in providing a work environment where people grow, evolve, and feel appreciated.

The successful candidate will be required to provide official documentation confirming receipt of two (2) doses of a COVID-19 vaccine, as recognized for use in Canada, prior to starting employment. Continued employment will be conditional on receiving, and providing confirmation of, any additional “booster” vaccine doses, as recommended by the Ministry of Health & Provincial Health Officer. Exceptions based on medical, religious, or other valid grounds will be considered on a case-by-case basis.

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