Accounting Coordinator

Position Responsibilities

Reporting to the VP, Accounting, the Accounting Coordinator will be responsible for providing administrative and general accounting assistance across the accounting team under the following accounting functions.

This would be a great position for someone starting out their career in accounting, or who wants a stable position:

Accounts payable

  • Assembly of cheques to send out by mid-month and end of month deadlines
  • Organization of cheques required for project accounting
  • Filing of accounts payable invoices for construction and development accounting
  • Responding to vendor payment status enquiries
  • Processing invoice payments and assisting the accounts payable teams

Accounts receivable

  • Assistance with accounts receivable and tenant receipts

Treasury

  • Downloading and filing bank statements and loan statements across the corporate group
  • Administering treasury mail and filing
  • Physically making bank deposits or coordinating pick up of bank documents, as required
  • Assistance with cash receipts and deposit slips
  • Assistance with investigation of unreconciled items, and following up with various departments to ensure unreconciled items are posted to the accounting system

Tax

  • Coordinate signing approvals for tax return filings
  • Notice of assessment – monitoring of the tax email box and ensuring notices and letters are downloaded from the CRA website in a consistent and timely manner
  • Helping to electronically file tax returns

Corporate

  • Coordinating signatures for various legal or regulatory documents across the corporate group
  • Maintaining a database for annual reports and liaising with legal counsel to ensure they are all filed in a timely manner.
  • Coordination, coding, and submission of invoices for accounts payable processing.
  • Assist Corporate Accounting team with entering information for Condo Strata Assignment Integrity Register on a quarterly basis
  • Assist with scanning and filing of final year end working papers into our database

Other

  • Coordination of documents that are received in the Accounting In-box to ensure mail is delivered to respective parties in a consistent and timely manner
  • Maintenance of shareholder and key signatory availability and updates to the accounting department on upcoming unavailability dates
  • Coordinating couriers to vendors or other offices as needed
  • Scanning of certain key documents to other offices as needed
  • Archiving and filing as required
  • Administrative duties as assigned
  • Other responsibilities that are required from time to time

Qualifications:

  • Experience:┬áSome basic accounting background
  • Education:┬áPost-secondary education preferred
  • Software:┬áProficient in Microsoft Office 365, Teams, Outlook, Word, and Excel.
  • Experience with using accounting software and programs
  • Great attitude and team player
  • Flexible at taking on new tasks and learning in a fast-paced environment
  • Effective organizational skills and the ability to handle and prioritize multiple competing tasks
  • Excellent communication; verbal, written and listening skills
  • Good interpersonal skills, able to coordinate and communicate with internal and external parties
  • Strong attention to detail and adherence to deadlines

To apply for this job email your details to careers@theoriongroup.ca